Here’s Your Supply List & Schedule
In preparation for your trip, we’re sending the Retreat Supply List and Retreat Schedule for reference below.
Quiltworx and the folks at Pine Needle Quilt & Sew have been busily working on compiling supplies and fabrics for your Quiltworx University experience on Madeline Island in just a few short weeks! We can’t wait to see all your creative projects come to life and share lots of fun Quiltworx inspired kits and tools with you when we are together.
The purpose of this email is to help you gather last minute supplies and also give you an idea of the schedule for the week.
If you have any questions regarding rooms and accommodations, please contact Madeline Island School of the Arts at email@example.com.
We hope you enjoy your quilting adventures at the beautiful Madeline Island School of the Arts campus, and we can’t wait to experience it with you! ~ Sincerely, the Quiltworx University Team
Retreat Supply List
You’ll need to bring the following items with you to class:
- 3″ by 12″ piece of Template Plastic (3″ by 12″ piece)
- 3-1/2″ by 18″ piece piece of Template Plastic
- 12″ Add-a-quarter ruler
- 18″ Add-a-quarter ruler
- Purple Thang (optional)
- 6″ by 12″ ruler
- Medium size (or travel size) cutting mat (18” by 24”)
- Rotary cutter 45mm or 60 mm
- New rotary blade
- Size 70 needles (Microtex recommended)
- Seam ripper
- Small Extension Cords and a surge protector strip if you plan to bring your own iron and sewing light, or at-station mobile device charger.
- Fabric glue UHU stic
- Glue Pen (Fons and Porter, Sewline, or Avery recommended)
- High quality cotton sewing thread
- Repositionable Glue (Judy prefers Scotch Brand)
- 12” Creative Grids Wave Ruler or the Curved Diamond Cutting and Trimming Ruler from Quiltworx.com
- Flower pins
- Scotch Tape
- Large Ziploc Bags
- Binder Clips (medium and small)
- Large Paper Clips
If you do not have any of the above supplies (or if you forget something!), the shop will have many of these items on hand for you to purchase. You can also contact Pine Needle Quilt & Sew and purchase supplies in advance! They are excited to announce that they’ll be offering 20% off of fabric purchases all week and at the end, they will offer an end-of-bolt sale on skinny bolts at the shop’s discretion!
Pine Needle Quilt & Sew will be bringing NEW machines for this event!
You can try the Bernina 475 QE Kaffe Edition free of charge, and if you love it, they’re offering it for almost half off for attendees! MSRP is $3399, but you’ll get it for $1799!
- Exclusive Kaffe Fassett stitches
- Jumbo Bobbin with 70% more thread
- Adjustable presser foot pressure
- Convenient Automatic Thread Cutter
The machine comes with free gifts valued at over $900!
- Kaffe Edition Trolley – specifically built to safely and beautifully take your machine wherever you go.
- Kaffe Edition Dust Cover – The ornate dust cover, slipped over the machine, gives a hint of what a unique machine is concealed underneath.
- Exclusive decorative stitches – 21 exclusive decorative stitches inspired by Kaffe Fassett’s designs will give your creativity a real boost.
Please contact the folks at Pine Needle Quilt & Sew for additional details.
Sewing Station Information:
First, we will have assigned seating at this event. However, this does not mean that you will not be able to sit with your best friends, it simply means that if you have not already done so, we would appreciate you contacting us with requests for sitting with friends in advance of the event. Thank you for helping us establish a quick and easy check-in process with this communication!
Every student will have ample sewing space and their own 5-ft sewing station and a comfy rolling chair. If you cannot carry a cutting mat with you for the event, please let us know. If you can bring your own cutting mat to use at your sewing station, this will be helpful to know as well. There are additional plugs at each station, but please understand that power in the facility is limited, so your small travel irons may not be able to be used at your station. In the past, we have allowed them, but if there is a tripped breaker, we will limit each table to (1) iron for every (4) people, unless the irons are under 25 watts.
Pressing and cutting stations will be located in the classroom if you would like to stand while cutting or pressing your projects. There are 32 students as I put this message together. We will have 4 pods of 7 students, and (2) students sitting up against a wall at the front of the room. We will have (3) teacher stations, Judy in a room with the shop, and (2) Instructors in the main classroom. The shop will be located in an adjoining room. We are excited to have the shop in the same location as the class this year and are able to accommodate this change due to the smaller class size! In past years, the shop has been located in a separate building and upstairs. This will make it much more accessible to students during the week.
We kindly ask that for the maneuverability of all of our students, that you leave your table extensions at home for this event. The orientation of the tables at the workshop requires that students pass by each other to access teachers and pressing and cutting stations, along with getting up to go attend to personal needs. We also ask that any storage containers that are too large to fit beneath your own sewing station be stored in your vehicles or in your room during the week.
In addition, some students like extra light. LED Lighting Kits for sewing machines are allowable, but please do not bring magnifying glass combos as these have been known to start fires!
The general program schedule is provided below if you are interested in how your day to day will work! Your week will include special events, check-in, and check-out information!
Sunday, September 10th:
- 3:00 p.m. to 5:00 p.m. Check-In. Early check-in to the sewing area will not be allowed. Thank you for your understanding and patience. During check-in, you will get situated in your room, then come to the Milk House building and find your sewing station. Instruction and tutorials on using your machines will be provided. You will also meet your instructors to get started on cutting papers for your first workshop, which will start on Monday.
- 7:30 p.m. Welcome Reception: A welcome event, with a full dinner, will be provided at 6:00 p.m. in the Barn on Sunday evening. At 7:30 p.m, we will meet back at the class room to do a small Trunk Show with Judy and learn a little more about the week that you will be spending with us!
8:00 p.m. to 9:00 p.m.: Continue with machine demos, meeting instructors, and learning basic cutting techniques for Monday’s first workshop. The Milk House building will be open 24 hours a day for sewing. However, we would like to request that as students, you concentrate on cutting out your papers and wait until Monday morning to start on your project. So that everyone starts at the same place as the other students for Monday’s workshop. Teachers will not be in the classroom after 9 p.m. and the shop will not be open past 9 p.m. on Sunday given that Monday is a busy day for everyone!
Onsite Quilt Shop!:
One of the most amazing parts of this event is the onsite quilt shop, which will have hundreds of bolts of fabric, kits, paper piecing tools, and more available for you throughout the week. Staff from Quiltworx Certified Shop, Pine Needle Quilt & Sew will be on site for the event. Not only will there be store specials and exciting shopping promotions in the onsite store, but the store will also be helping, with Judel Niemeyer, to create custom kits of Quiltworx patterns using Quiltster during the week. There will also be lots of fun surprises from the shop Monday through Friday, so make sure to listen up for details!
Special Dietary Needs:
Please don’t forget to share this information with MISA staff. MISA has a large selection of options for most of our meals that can accommodate almost any dietary needs of the group. They do their very best to accommodate dietary challenges, but can only help with this if we are aware of the situation. Please understand that they cannot accommodate dietary “restrictions”, dislikes, or dietary choices beyond the menu options that are provided for the event. However, they would like to know about allergies so this can be addressed as appropriate.
Daily Schedule* (September 10th to 15th Monday to Friday):
- 7:00 a.m. to 8:30 a.m.: Breakfast will be held in the Dining Hall.
- 9:00 a.m. to 11:30 a.m.: Morning Workshop
- 12:00 p.m. to 1:30 p.m.: Lunch will be held in the Dining Hall.
- 1:30 p.m. to 3:30 p.m.: Afternoon Workshop
- 3:30 p.m. to 4:00 p.m.: Afternoon Break (The workshop is over at 4:00 p.m. on Friday, September 15th.)
- 4:00 p.m. to 5:30 p.m.: Afternoon programs, Quiltster demonstrations, trunk shows, or free sew (optional). Quiltster Demonstrations will be held in the room above the dining area.
- Dinner 6:00 p.m.: Dinner will be served in the Dining Hall.
- Post Dinner: Trunk Shows, free sew, and shopping will be offered until 10 p.m. Instructors will be at the Milk House every night until 10 p.m. as well.
- Check-Out on Friday: 4:00 p.m. from the workshop. (If you are leaving on Friday, please verify room checkout with MISA and take time for this during the day as appropriate). If you are not checking out until Saturday, sewing will be allowed either in your rooms or in the Milk House but please understand you will need to work with MISA on options and switch machines (unless you purchase yours at the event!), so that the shop can pack up their machines as they will be leaving on Friday evening. If sewing on Friday evening is a desire, please coordinate this directly with MISA.
- Late Sew: More information on late/early sewing responsibilities (turning off irons/machines/lights/closing the sewing studio doors) will be provided on Sunday evening.
- Beverages: There will be a beverage station on the teaching floor with conference style beverages provided by MISA. Also, don’t forget…the bottomless chocolate chip cookie jar!
*Please note that as we get closer to the dates (or even during the week), the times for meals may be adjusted slightly to optimize sewing time and help the staff manage meal time as efficiently as possible. We are on Island time, and as such, have to accommodate ferry access for the catered meals. At times, this can adjust the meal schedule as well, slightly. There is always a pantry and fridge for extra treats and beverages. So, you will not go hungry at MISA! We love the food options and the flexibility of life at MISA and can’t wait to have a relaxing and fun filled, inspiring week with all of you!
In general, we will work on the following sections of your quilts on the following days. When you get to the event, there will be a box with your schedule, pattern, and fabrics at each station. There will also be a schedule near each door that outlines which classes each teacher will be teaching throughout the day in case you want to attend another class. Please reference your personal schedules to learn which instructors are teaching each workshop on each day. There will be a morning and afternoon session of each class, unless all students show up for the morning (some groups are smaller than others). So, if you feel the class is large or want to see it again, or possibly have multiple workshops on the same day because you have purchased more than one kit, do not worry! We will have plenty of time to teach you what you need to know:
- Monday Morning – Group J:
- Monday Afternoon – Group K:
- Tuesday Morning – Group L:
- Tuesday Afternoon – Group M:
- Wednesday Morning – Groups D and N:
- Thursday Morning – Groups C and H.
- Thursday Afternoon – Group D & Quilt Assembly Tips and Tricks:
Quiltster demonstrations will be provided for interested students. We will run these throughout the week until every interested student has attended.
- Custom Kits! Throughout the week, Judel will be working with the shop to create custom kits for customers using fabrics available at the On-Site Quilt Shop. She will take custom orders through Wednesday night late, so if you are hoping for a special kit project to take home with you of your favorite Quiltworx design, please think about it and come prepared with some ideas! She will use Quiltster, then send the project information to your Quiltster accounts and also to the shop so they can kit!
- Trunk Shows from instructors and students will be held either in one of the classrooms or outside over a balcony throughout the week if you are interested. Feel free to bring a few projects to show off if you can spare the space! We’d love to see your special touches to Quiltworx projects you’ve made over the years!
Judy will be available for demonstrations on other techniques beyond just those used in the units for the workshop as time permits. She will also be in the teaching room on most nights (perhaps not all) after dinner, to discuss workshop needs in general.
- The Certified Shop will be available throughout the week for supplies, quilt kits, fabric, and anything else you may need to satisfy your quilting desires! In general, the shop will close at 10 p.m. and open at 8:00 a.m. each day.
- On Friday, class will end at 4:00 p.m. Students can check out early and head home, or stay for the duration of class, but this year, we ask that you begin taking apart your sewing station at 4 p.m. Checking out at the store will take place beginning Thursday evening and into Friday morning. We will be packing up and preparing for the end of class throughout the day as appropriate. With a limited window to clear the area, this is important for us to accomplish.